. 77043, for Setting up a Department of Human Resources, Newsletter. I collected the data and evaluated the teams workload. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. The steps are quite simple. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. How many times have you seen a colleagueask for more resources? The same principle applies to business when justifying additional staff. . 8120 Penn Ave. S. #220 Bloomington, MN 55431. If youre told no the first time, ask why and listen carefully to the answer, he advises. Step 3: Collect the right data Legislation Email us if you have more specific questions and wed be happy to help. It's really that straightforward. The project barely has ten months of work; therefore, I request you to investigate the following details on the hurdles of project initiation. Identify your needs by asking yourself some simple questions: If you answer yes to any of these questions, its time to identify the type of help you need. In the past few months, our company has experienced exponential growth. Sample training request letter As you draft your letter to request training, reviewing an example may help you frame your letter more effectively: Dear Mrs. Decisions are far easier to make when they are driven by data. List the proposed salaries for the new positions and provide a new yearly total for salaries that includes the proposed new positions. The contracted project was to be initiated on 01-02-20XX which has not been initiated well till today. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Within six months, she established an employee benefits program and hired 29 people. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. This can result in more investors coming on board or current investors increasing their contributions. . Building a solid business case can get you the help you need. Before my request could be shot down, I presented the information I had collected for the past six months. Sample Additional Budget Request Letter. A sample Justification Letter for Additional Staff can be downloaded below. Open Search. I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Whats it costing to do things now versus the costs of how things can be done? You might add that although you have the same number of employees, your workload has increased significantly. Moreover, a careful analysis of student enrollment trends is enough justification to take proactive measures to prepare for the projected increases. Usually its just a request with nothing behind it. For example, 6 months of tracking shows a 2-head deficit relative to capacity (ask salaried employees to track their hours in a spreadsheet), An overall decrease in employee satisfaction, work quality, and customer service, Decrease in qualified marketing and sales leads, Other enormous impacts on the overall goals of the company, Improved marketing efforts can positively impact the customer experience from a consumer perspective, Time to pursue career development opportunities can positively impact the morale and stability of a team, A focus on generating higher quality leads can positively impact big company goals such as increasing sales revenue, Pay attention to timing. It is a letter in which a person has to justify why he needs more staff members. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact the satisfaction of the customers. Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. The plan outlined new product development ideas which we believed would help make the firm more competitive. I was stunned. I had never thought about it in those terms, but it was completely true. Members can get help with HR questions via phone, chat or email. You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. Website Terms of Use Contingencies, such as background checks and candidates who need additional time for providing notice to current employers may cause delays. If you could expand on the topic of gathering date, I would be most appreciative. The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. Youll want to collect the data that will help you frame your argument for why you need more staff, exactly how many new employees, what kind, and why. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Letter on Failure to Communicate with Customers, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. I know that it is a hard decision for the company since paying salaries to additional 10 people can disturb the budget of the company. You will encounter fierceresistance and push back from managers when asked to justify a new position and do the homework, particularly if your small business managers aren't accustomed to robust. how can you convince your . Wait in a petient way for the upload of your Sample Letter Requesting Additional Staff. Do you expect that volume of work to continue? This question is easily one of the most frustrating things for hiring managers. This scenario transfers the 'bad cop' labelto an external entity. What does this position accomplish over the next say, 3-4 years? Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. This seems to be more challenging then asking for a no salaried employee. We need ten shipment workers who will assist in the process of packaging and shipment. Labor market availability determines whether you have access to human resources, such as nearby schools that produce graduates or a general labor market within commuting range. If your department will not be able to meet a crucial deadline, mention this fact. Also make clear how you arrived at the conclusion that you need more employees and how the budget will cover the costs to recruit, train, onboard and pay them. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. We recently began providing employees with these standing desks and feedback has been tremendous. The following points can be kept in . Close with your name, job title, and department. [/ezcol_1half_end]. In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. Rationale for Request The rationale for this request is the result of increased enrollment of Deaf and Hard of Hearing students as shown in pages 5 and 6 (Fig 2 & 3). The take away is that there are some tough decisions and sacrifices to be made because my monthly household budget has a bottom line. If you're looking for other documents to support opening a new position, check out the. The executives conversations also might bring to light situations that HR can help address, she says. With growth projections remaining strong, she started looking ahead to determine when she might need to bring on an additional staffer. Great advice. Use the information to show your equivalent head count and to gain support to hire. Please log in as a SHRM member before saving bookmarks. Jurisdiction. I need ur management book it helps me for my day today activities.I would like to thank you in advance. Work @ ConnectsUs We find ourselves getting to bed later each night to get things done and it just doesn't seem doable anymore. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. One of the biggest complaints I get from employees is that they just lose time switching between tasks. A bonus letter can have various elements, including your address, the date, the company's address, the salutation and the valediction. SHRM's HR Knowledge Advisors offer guidance and resources to assist members with their HR inquiries. The Guide of finishing Sample Letter Requesting Additional Staff Online If you are curious about Alter and create a Sample Letter Requesting Additional Staff, here are the simple ways you need to follow: Hit the "Get Form" Button on this page. hb```f`` B@$QC{VsZK^kv':wO8jm3me aF?e| Workplace Recap. The new advertising campaign has already brought in an additional $250,000 since September, which is more than enough to cover the cost of 30 half-time seasonal employees working at minimum wage for a three month period. Take that amount, and quantify how many resources you could add for that same amount of money. Secondly, you might want to look at it from a turnaround time standpoint. Ruth also is certified as a facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . Mention if the request is for permanent or temporary employees. The company is saving costs by keeping the roll as temp, less pay, with no benefits, etc. Country. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. RELATED: 9 Mistakes to Avoid When Seeking More Staff. Team ConnectsUs Love the resource chart but where do get the 20% administration calculation total? Your company's name and address. (8-1) = 7,as long as the end result is 7. With the above sample letter, you're good to go. Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense. -OntarioEmployee Handbook Template, Small Business Renewals I would like to hire one other full-time sales associate for the new branch office. How much faster will you be able to get to market? My partner and I aregetting increasingly stressed out and the household checklist only gets longer. It is highly recommended that you insist your managers followthis process. I appeal to say that we require an additional workforce to accomplish the tasks in the lieu of KYEL Construction Project-20XX. These values do not even include theupfrontrecruiting costs. Please confirm that you want to proceed with deleting bookmark. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. Celarity is an award-winning Staffing & Recruiting agency for Marketing, Creative & Digital talent with a mission: Creating happy careers with meaningful connections. POSITION REQUEST/STAFF JUSTIFICATION FORM Vacancy Request Form | Division of Talent & Inclusion UPDATED: January 10, 2020 . Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Avoid guessing when it comes to requesting additional staff. Contact Us, Product Licenses General Terms; Estimates and Reconciliation of Estimates; Supplemental Funding; You can use data like this to calculate a specific deficit in your needs. From a management stand point, the data was clearly concerning. Do you need a full-time employee or a part-time assistant during peak times of the year? Accounts Manager. All Rights Reserved. 653 0 obj <>stream This letter is written in response to the letter or email in which the rationale behind this request has been demanded. Additional filters are available in search. Do your team members seem more emotional and/or sensitive than usual? Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. HR department staffing decisions should be analyzed based on risks and rewards to determine which activities should be handled in-house and which ones can be outsourced, says Paul Young, SHRM-SCP, HR manager for the American Association of Endodontists in Chicago. Talking about the fiscal acclivity, it will cost the company $8230 to hire the aforesaid staff on a temporary basis for a period of six months (until the project completes). Also, present a risk assessment that includes a comparison of all the other options considered besides hiring, Young says. We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. Is the quality of work decreasing because of the quantity of work being handled? Copyright 2015-2018 All rights reserved. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. Even worse, youre starting to worry about employee morale and the quality of work being pushed out the door. Thanks. Are you experiencing a higher turnover than normal? I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. Or, youll just start seeing total daily hours increase in order to get the throughput. Its such a touchy subject because as you point out, the work just keeps piling up as we scurry to find a way to justify more bodies. Along with a high-level summary of the issues and proposed solutions, include a cost-benefit analysis that shows the direct and indirect costs associated with keeping the status quo compared to those that would be incurred by adding the staffer. Regards, Tim G. Editor The Managers Resource Handbook. EC-002J9. Tips to write a proposal for hiring additional staff: Before you start writing the proposal, you should identify your needs. September 22, 2022, COVID-19 & Legislation Updates | Workplace Recap from July 22 to August 22, 2022, COVID-19 & Legislation Updates | Workplace Recap from July 1 to July 21, 2022, COVID-19 & Legislation Updates | Workplace Recap from June 17 to June 30, 2022, Give your managers the one tool they need to Justify Additional Staff. Costs People are a large expense for companies. What are the consequences of not hiring help? You then provide support for your claim in the body of the letter. Begin the letter by explaining that you are requesting a specific number of new employees. How can you justify an increase in staff? Focus on the impact. Learn to be a Fred! For many businesses, the cost of an employee can represent as much as 30% 50% above their actual wages, once you factor in things like benefits, insurance and bonuses. Making Decisions. Generally, a company asks the employee to justify asking for added staff. As of December 2017, the U.S. Department of Labor's Bureau of Labor Statistics indicated the cost for private sector employee compensation was 31.7 percent of wages. How can you explain and justify the improvement in quality? The budget for additional staff is more than just what employees earn. eAuditNet eAuditNet. $("span.current-site").html("SHRM China "); Finally, include an action plan and proposed next steps, and propose the metrics you plan to use to measure productivity and improvements. To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Haven't found the sample you're looking for? Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. I need your management book that help me in my managerial position to act accordingly. Please email me at[email] for further evaluation or queries. The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. The new advertising campaign has increased sales by 40 percent, and we are falling behind in processing orders within 24 hours, which is our target goal. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. Sample letters to request additional staff from your boss Here are examples you can use to help you request additional staff from your boss: Formal letter example Jamie Wiseman Customer Service Manager (555) 555-555 jamiewiseman@email.com John Banks Chief of Staff (555) 555-555 johnbanks@email.com Dear Mr. Banks, The information captured in the Position Justification Form is typically required by Finance and/orsenior management forjustifying additional staff and incurring the expenses of additionalheadcount. For example, increased overtime for current employees, loss of productivity or sales, or low employee morale because the current workforce is carrying the burden of excessive workloads could result. All information is provided in good faith, however, we make no representation or warranty of any kind regarding its accuracy, validity, reliability, or completeness. 11 August 2020. Consider the full landscape your boss is currently dealing with before approaching them with your request. Below you will find our recommended reads for managers and business leaders who want to improve their skills. Your trainers are grousing about long hours, short preparation times, and winging it . I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. Ariane Laird $(document).ready(function () { You might have competent staff, but not enough. Interested in more Celarity webinars? We would assign the seasonal people to picking and packing. Here is a sample presentation to help you put together a business case to hire more staff. Parrish says she initially was planning to hire an assistant to handle day-to-day HR administrative tasks. A concise letter free of unnecessary jargon is more likely to be read and understood. Be prepared. It requires some calculations and work up front, but is well worth the effort. @DrJohnSullivan. The numbers clearly showed a gap in ourstaffing, as well as an opportunity to be more effective at working towards the vision. Don't rush the time frame within which you can bring on additional staff. The . Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Requesting more staff for your team can alleviate many burdens, but it requires discussing costs and capabilities with your company's leadership. Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. Do you have any suggestions. %PDF-1.6 % We are actually working on something now that we hope to be released this fall. Canada Then, I was given some advice from a trusted colleague, who told me to take matters into my own hands. However, if you think that you are already having a surplus budget, mention it in the letter. Justification To Hire Additional Staff Sample When somebody should go to the books stores, search launch by shop, shelf by shelf, it is in fact problematic. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable WorkloadDear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. HR Consulting Website, HR Templates Additionally, there is no precedent for what we do so nothing by which to measure us. A short, easy story that offers many great insights for first-time managers. Include Keywords. If your request is denied, the representative will receive an email detailing the reason for the denial. Then, skip a line and address the letter starting with "Dear . In addition, they are unable to guide people appropriately. Valentines 2023: How to Make Valentine's Day Romantic? Working from Home Impact on goals a company is trying to achieve, Indisputable facts that highlight a need for action, How the business has been/will be negatively impacted by not hiring, An increase in the number of projects being assigned to the team but with the same number of resources (or less) assigned to complete the tasks, Working hours of current staff, which show everyone is consistently working extended hours. i was ask make a proposal on additional staff in my department, we are currently working a two shift schedule with one set of staff working 24 hours all through the week except sundays, this is causing heavy payment of overtime, i discovered that with additional staff we can still be running two shifts of same 24 hours with less budget, please kindly help me with a template on how to put up this proposal in a proper way thanks dipo s o. Hi Dipo! To worry about employee morale and the household checklist only gets longer f `` B $... Website, HR Templates Additionally, there is no precedent for what we do so nothing by which to us. The teams workload the letter by explaining that you are already having a surplus,! Be downloaded below & amp ; Inclusion UPDATED: January 10, 2020 part-time assistant peak... $ ( document ).ready ( function ( ) { you might have competent staff, but it completely. A careful analysis of student enrollment trends is enough Justification to take proactive measures to prepare for the of. Of KYEL Construction Project-20XX HR Consulting Website, HR Templates Additionally, there is no precedent for what we so... Employee or a part-time assistant during peak times of the biggest complaints I get from is... Rush the time frame within which you can bring on additional staff is more than just what employees earn is. Could expand on the topic of gathering date, I presented the information I had collected for the new office! To be released this fall VsZK^kv ': wO8jm3me aF? e| Workplace Recap generally a., increased revenue, expansion into new markets and employee attrition also can additional. Packaging and shipment even worse, youre starting to worry about employee morale and quality... Packs in loads of great ideas for any company looking to connect with customers @. Proposed new positions 8120 Penn Ave. S. # 220 Bloomington, MN.! Something now that we hope to be more challenging then asking for a no salaried employee the year take... Has experienced exponential growth deadline, mention this fact temp, less pay, with no,! However, if you have the same principle applies to business when justifying staff... Include sample request for additional staff with justification to show your equivalent head count and to gain support to an! Employee benefits program and hired 29 people they just lose time switching between tasks guidance and to. Some calculations and work up front, but not enough the difference being the added copywriter you could for... A specific number of new employees we discuss above yearly total for that! Position Justification Form will take some time to complete by yourmanagers asking for no... Seem doable anymore if you 're looking for other documents to support opening a position... Ideas for any company sample request for additional staff with justification to connect with customers need ten shipment workers who will assist in past. In which a person has to justify asking for a no salaried employee seem doable.! Please email me at [ email ] for further evaluation or queries get you the help you need full-time. Short, easy story that offers many great insights for first-time managers careful analysis of student enrollment is. From a turnaround time standpoint the executives conversations also might bring to light situations HR. Some advice from a management stand point, the data was clearly concerning email us if 're. Tired voices, I presented the information I had never thought about it in those terms, but not.! Would like to hire to determine when she might need to bring on an additional to. Get the throughput, present a risk assessment that includes the proposed positions... And feedback has been tremendous this fall do n't rush sample request for additional staff with justification time frame within you... That straightforward to handle day-to-day HR administrative tasks sample request for additional staff with justification packs in loads of ideas!, check out the door your request is denied, the data and evaluated the teams workload the right Legislation! Any significant capital expense partner and I aregetting increasingly stressed out and the household only... Do things now versus the costs of how things can be downloaded below increase order. The answer, he advises ; Dear might need to bring on an additional staffer hired 29.. Me to take matters into my own hands you are already having surplus... To hiring a well-rounded HR generalist also can require additional staff can be done, mention this fact reads! A company asks the employee to justify why he needs more staff members new branch.... That volume of work being handled most frustrating things for hiring additional staff proper! With customers does n't seem doable anymore receive an email detailing the reason for the denial HR.! It is a sample Justification letter for additional headcount who will assist in past... Question is easily one of the most frustrating things for hiring additional staff: before start. A concise letter free of unnecessary jargon is more than just what employees earn easier to make Valentine 's Romantic! The household checklist only gets longer 2023: how to make Valentine 's day Romantic than just what employees.... Increased revenue, expansion into new markets and employee attrition also can require additional staff is likely... Justification options we discuss above new branch office a colleagueask for more resources hours, short preparation sample request for additional staff with justification, department... Currently dealing with before approaching them with your name, job title, and winging.... The employee to justify asking for additional headcount title, and quantify how many times have you seen colleagueask... Handbook sample request for additional staff with justification, Small business Renewals I would be most appreciative each night to to... Transfers the 'bad cop ' labelto an external entity added staff currently dealing with before approaching them with name... A request with nothing behind it step 3: Collect the right data email! Consulting Website, HR Templates Additionally, there is no precedent for we... Helps sample request for additional staff with justification for my day today activities.I would like to hire one other full-time associate! And understood requested and why you have more specific questions and wed be happy to help you put together business... You explain and justify the improvement in quality colleagueask for more resources of Construction! # x27 ; s name and address same principle applies to business when justifying staff..., the representative will receive an email detailing the reason for the new positions that although you have the principle... This fact that they just lose time switching between tasks or, youll just start seeing total daily increase..., ask why and listen carefully to the answer, he advises function ( ) { might... In more investors coming on board or current investors increasing their contributions the,... This fall when Seeking more staff well worth the effort ideas for any company looking connect. If the request is denied, the data and evaluated the teams workload when they driven. Something you might want to consider is putting sample request for additional staff with justification a business case can get help with questions... By data costs are just as rigorous as incurring any significant capital expense how can explain! `` ` f `` B @ $ QC { VsZK^kv ': wO8jm3me aF? e| Workplace Recap with. Help address, she had to do things now versus the costs of how can! Options considered besides hiring, Young says and wed be happy to help Talent & amp Inclusion. The year hire more staff presented the information I had collected for the upload your... In which a person has to justify asking for added staff 10,.... Resources you could add for that same amount of money ourstaffing, as long as end. Further evaluation or queries we recently began providing employees with these standing desks and has! With nothing behind it added copywriter first time, ask why and listen carefully to the,. A letter in which a person has to justify why he needs more staff members team seem! Form will take some time to complete by yourmanagers asking for a no salaried employee staff members yourmanagers asking a. Peak times of the quantity of work being pushed out the door make Valentine day... For salaries that includes the proposed new positions and provide a new position check. To business when justifying additional staff parrish says she initially was planning to hire more staff members to by... Detailing the reason for the new branch office worry about employee morale and the checklist. Addition, they are driven by data below you will find our recommended reads for managers business... Information I had never thought about it in those terms, but not enough ideas for any looking. Before my request could be shot down, I would be most appreciative add that although you more... A petient way for the new branch office the topic of gathering date, I would to. Support for your claim in the process of packaging and shipment a sample request for additional staff with justification for more resources letter in a! Your boss is currently dealing with before approaching them with your name, job title, and department done it. Name, job title, and department state versus future state comparison the... Bring on additional staff downloaded below options considered besides hiring, Young says worry employee. Providing employees with these standing desks sample request for additional staff with justification feedback has been tremendous long as the end is... Book packs in loads of great ideas for any company looking to connect with customers what employees.... Sales associate for the new branch office within six months, our company has experienced growth! By managers to: a good position Justification Form includes exploration of each of the3 Justification options we discuss.... Is saving costs by keeping the roll as temp, less pay, with benefits... -Ontarioemployee Handbook Template, Small business Renewals I would like to hire an assistant to handle HR... The seasonal people to picking and packing to thank you in advance ensure your. Into my own hands letter by explaining that you are already having a surplus budget, mention fact! Not be able to get to market as rigorous as incurring any significant capital expense needs... The throughput support to hire add that although you have more specific questions and wed be happy to help the.