Hence, we have created this post to help you; we have included two main elements: How to Write a Welcome Letter to New Employees in 6 Simple Steps, 10 Powerful Welcome Letters to Greet Your New Employees. These simple letters serve to welcome your new employee to your organization and give them any relevant information for a smooth start. You can see how Jeff Weiner, the CEO of LinkedIn, and I envision the opportunity ahead in this public presentation. Register 2 months in advance and save $1,000. If you, or someone on your team, is focused on HR M&A/R work and are interested in joining our monthly calls, please reach out to the Human Capital DealMakers Mailbox. Step 1: Define M&A Integration Strategy and Guiding Principles, Step 2: Determine M&A Integration Governance, Step 3: Conduct Integration Management Office (IMO) Kickoff Meeting, Step 4: Provide Post Merger Integration Training, Step 5: Develop Post Merger Integration Risk Management Plan, Step 6: Develop M&A Culture Integration Plans, Step 8: Develop M&A Staffing & Retention Plans, Step 9: Develop M&A Project Integration Plans, Step 10: Execute Acquisition Integration Plans, Step 11: Capture M&A Integration Lessons Learned, Merger Integration Certification Workshop Attendees. Tuesday, February 21, 2012] [NAME, COMPANY AND ADDRESS, ex. Second, the location of your current institution should always be communicated to employees. This is were ongoing communication is useful. We will be adding two new product lines to our ownautomotive parts and small household appliances. Dear (New Employee Name): I'd like to welcome you to (Name of Company). But recently the existing HR says that it would be re appointment letter. Consider the company overview to be an introduction to your firm. We'll have this schedule finalized when you arrive on Tuesday. The announcement should include the following information: It is important to let your employees know earlier rather than later about a merger or acquisition. Register to access this resource and over three-hundred free M&A integration articles, presentations, playbooks and tools on MergerIntegration.com. Roseville, CA 95661 . We have undergone this reorganization in our Eastern Division to provide better, more direct service to our operations staff. This will reinforce all of the previous information that you sent out as well as notify them that the deal has finally closed. Again, welcome to the team. During these sessions we discuss topics that are top of mind for them as they support their companies. This acquisition will help our organization to continue its growth __(in type of industry/globally/etc.)__. 1. Now that you know who to share your acquisition news with and how to tell them, the next step is knowing when to tell them. Our headquarters will be moved to the Chicago office sometime within the next year. Want to know another huge reason that mergers and acquisitions fail? Address immediate questions employees will have in their mind, such as those about layoffs or new openings, benefits, share values, or market position. Third, a first-week agenda should be included in your welcome communication to new hires, including a schedule of employee orientation sessions and team projects that gives new workers a sense of direction and prepares them for their first week on the job. We look forward to having you come on board. Writing and sending an upbeat welcome letter to a new employee is an important step in creating an effective onboarding process. Our company officials and those of Freeman Inc. announced today an agreement has been reached on the merger of our two companies, to be effective May 9. You'll also meet with several co-workers so you can get a feel for the overall work of the department. This template showcases the formal environment of the company, and new hires will get the impression that the business is traditional. Raymond Schilling . It is common knowledge that employee retention is one of the most difficult issues faced in a mergers and acquisition. Were so thrilled to have you on board, so were going to do our best to make you feel at home from day one. This site is protected by reCAPTCHA and the Google It just takes a word or two to convey enthusiasm. As you can imagine, this decision to establish a restructuring reserve has been given thorough and deliberate consideration by the companys management. Should you have any questions, Im here to help! Step 1: Define M&A Integration Strategy and Guiding Principles, Step 2: Determine M&A Integration Governance, Step 3: Conduct Integration Management Office (IMO) Kickoff Meeting, Step 4: Provide Post Merger Integration Training, Step 5: Develop Post Merger Integration Risk Management Plan, Step 6: Develop M&A Culture Integration Plans, Step 8: Develop M&A Staffing & Retention Plans, Step 9: Develop M&A Project Integration Plans, Step 10: Execute Acquisition Integration Plans, Step 11: Capture M&A Integration Lessons Learned, Merger Integration Certification Workshop Attendees. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, '65c49de6-36ef-4069-9d81-53b4869de7b6', {"useNewLoader":"true","region":"na1"}); This letter will be sent out to all employees at the new organization to let them know how this merger or acquisition will impact their specific employment. If theyre coming by train or bus, let them know where they may park and the nearest stations. Staying casual and friendly is essential, as remote employees dont have the same resources as on-site employees. Provide the performance review process right from the start so the acquired employees understand how and when they . With your experience and expertise, Im certain youll be an awesome fit for our team. We plan to make decisions regarding job redundancies in the next 90 days. Dear Fellow Employees: We are in the process of making a number of changes in our worldwide manufacturing operations that will require us to establish an after-tax profit reserve of about $555,000,000. When the Human Capital (HC) DealMakers community recently came together, we had an informative discussion about developing and delivering offer letters during a merger or acquisition. Offer letters and welcome packets can be key components of employee retention and engagement strategies. Call +1-214-239-9600 if you have questions or if you would like to learn about our M&A integration consulting services. Engaging the managers of the acquired company is also a key part of the process. I am so proud of the company we have built together. Our Human Resources office will provide out-placement assistance, including rsum preparation, interview techniques, and aptitude testing. This email template is great for setting the employee onboarding experience on the right foot. Im sure you will recognize this restructuring as a strengthening of our ability to develop and market products and systems effectively, particularly the addition of more field salespeople. Employee Welcome Letter Template. In this blog, we will explain all of the considerations that go into communicating to your staff for the first time about the merger or acquisition, as well as what to include in your letter or memo that you will be sending out to make the announcement. It is, after all, your reason for writing the letter, so don't take too long to get to the point. Promise to provide other details as soon as they become available. Although letters and emails might suffice on their own if companies want to go above and beyond, giving away welcome bundles with complementary items for new workers can be a terrific bonus. In addition, if you decide to add an exclamation point, avoid using the word excited or a similar word in that line; it is repetitive and overdone, and it can seem unprofessional. Its great to have you on board, and Im certain youll gain a lot of new experience in this role. Our shop allows your employees or customers to pick or redeem the gifts that they want to receive. With this input from each of your divisions, we have every confidence in making the best decision regarding the future of each division and the company as a whole. Should you have any questions, dont hesitate to contact me or a fellow employee for help! This is an important day for our organization and one that ensures we remain a highly competitive global company. March 31, 2007 . This new direction offers an even more promising horizon. UK:+44 203 936 2220 Your employees dont hear about the success or the failures of this new venture, so they dont have any way to stay motivated to see its continued success. In the end, a well-written welcome email can help get a new employees career off to a fantastic start at your firm, and its a good idea to take advantage of it. Goals, impacts, and new objectives of this transaction. Everyone who represents the corporation and the companys conduct as a whole must act with high ethics. This sample welcome letter is vital for remote employees, as welcoming remote employees is quite different from welcoming on-site employees. With this in mind, in addition to your mentor, we have asked Margaret Briony to work with you to provide on-the-job training. They should include boilerplate information related to confidentiality, contracts, and what else. For example, if your organization is informal, utilize that in your email. Our goalwas to orient you to both your new job and the company. Youll find youremployee handbookand the rest of youronboardingplan in your welcome packet. It is common knowledge that employee retention is one of the most difficult issues faced in a mergers and acquisition. Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee ("DTTL"), its network of member firms, and their related entities. In the United States, Deloitte refers to one or more of the US member firms of DTTL, their related entities that operate using the "Deloitte" name in the United States and their respective affiliates. In the future, as you come in contact with these new members of the Burford-Hymil organization, Im confident you will come to share my great enthusiasm for this relationship. Terms of Service apply. Your meeting agenda for the rest of your first day will involve planning your orientation with me and setting some initial work goals so that you feel immediately productive in your new role. Today Grafton, Inc. announced an agreement has been reached with certain investors to acquire the stock of Irontide. Just remember, every early interaction with the new employee base contributes to their perception of the organization make each one count. We do not know exactly what that means as far as staffing, employee relocation plans, and project schedules. HR Updates Company Values & Leadership. Communicate the company's core values. Delivered by? 2. Please be patient with us through any confusion that may arise during this transition time before we reach final agreement. I want to emphasize that relatively few of our divisions and few of our employees will be affected by this decision. This agreement is subject to several conditions that must be met before the acquisition is final, and this negotiation process may require up to five months. And if you like what you hear, we should talk. Ready to write your own? A new employee welcome letter is a document sent by an employer to a new employee to welcome them to their new workplace, team, and organization. My number is 910-244-3256. Download the template (compatible with Google Docs and Word Online), or read the text versions below. We are all very excited to have the opportunity to work under your valuable guidance. Dear Quest Employees: This morning a press release went out announcing that we have entered into a definitive agreement for Dell to acquire Quest Software.. But before we get started, make sure you download our template (and complete M&A Guide) for company merger and acquisition announcements here: hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'ec9ce763-9304-498f-b5a3-b872c5b8ddce', {"useNewLoader":"true","region":"na1"}); There are several things your organization(s) will want to consider before announcing a merger or acquisition. Keep up the good work. Address In order to make your first day as smooth as possible, here are some things you should know: In the meantime, we encourage you to check out our company page [website URL] to get an idea of what were all about. Who will manage employee questions, and how? Your special skill and experiences related to this field of work impressed our entire department. See how we connect, collaborate, and drive impact across various locations. Our HR manager [manager name] will reach out to you soon to arrange details, addresses, contact information, and more. Were delighted to have you on board at [business name]. You can include your company values in a simple bullet list without overwhelming the reader. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, '6043b688-ca1b-4b7a-8034-0229fb315503', {"useNewLoader":"true","region":"na1"}); Most mergers and acquisitions fail over the long run when compared to the objectives they were suppose to achieve. When your new hires read their well-structured welcome letters, they will feel welcomed and respected. Register 2 months in advance and save $1,000. Today, we announce exciting news: Company A has completed its with Company B. Partnering up with a swag company is important in order for you to create, source, and distribute promotional products thatll generate buzz around your business and promote it efficiently. Finally, we pledge those leaving the company every reasonable assistance in finding suitable employment. They will come to you with any problems and be calmer once they arrive. clientsolutions@mergerintegration.com. The list below goes over each communication, the phase of the transaction, and who the intended audience is. As a result of this reserve, we can become more cost competitive and continue to bring innovative products to our customers. As mentioned above, retention is a huge issue for organizations after a merger or acquisition. You can use these samples as models to write a welcome letter. What process will employees follow to accept / decline their offer. Employees will understandably be concerned, and their concerns aren't . Dear All Concerned, We are in the process of acquiring a company. Im online most of the day, so feel free to reach out to me with any questions. We think this new plan appropriately places us on the brink of a bright decade for Universal. Company Acquisition and Employees. We have learned today an agreement has been reached for Farmington investors to acquire the stock of Bledson International. This is another component to our CORI process that is required by all new hires before they start. Make a big impression by creating a custom swag gift package for those that matter the most to you. It is vital to provide new workers with the proper training materials to assist them with adapting to their new workplace and the companys culture. Dear Employees, We are happy to announce that Zenith Technologies has acquired all the stocks of Invincible Technologies, New York, effective today. We have created 10 welcome letter templates to help you throughout the process. Generally, during the beginning stages of an acquisition, management is finalizing paperwork on the back end while employees continue working. Taking accountability for your acts is the most effective strategy to foster trust both internally and externally. We couldn't be happier to welcome you to the team. In order to make your first day as smooth as possible, here are some key things to know: As you know, time is money so well get started ASAP on [date] at [time]. A huge reason for this is a lack of communication and alignment between all involved parties. Nothing promotes your brand more than a well placed promotional item. This acquisition is a game-changer for all of us. Company Merger Announcement. This letter will not only validate their choice to take the position and make your new team member feel appreciated, but it will also give essential information about what to anticipate when they start. A lot of the employees at the two organizations after the deal will have questions about how this will affect their individual employment. The only visible change evident immediately will be. For further explanations not contained in the release, we will, of course, be open to your questions. Some questions to consider include: Understanding the organization you are acquiring including their location, employee agreements, job/comp structure, and benefits packages will help your team decide which timeline, contents, and method of delivery are right for you. Welcome letters can range from extremely simple, like these sample letters, to complex. For example, if you merged with or acquired a specific company for an advantage over your competitors, you wont want to release information about that to the public that could cause you to lose said advantage. Employees at both companies will get nervous about their future at the new entity and start to look for a new job. A Company Merger and/or Acquisition Announcement Template, Merger and Acquisition Client Announcement Letter (Template Included), Mergers and Acquisitions: Everything HR Needs to Know, Mergers and Acquisitions: Due Diligence Surrounding Layoffs and RIFs. Were glad youre on board for this promising new future. You can use the following for your subject line: Furthermore, to maintain confidence with your audience, make sure your subject line is clear of spelling and grammatical errors. We are now a $5.0 billion company with an expanded product offering, a strong manufacturing footprint and significantly improved earnings. Key Takeaways. This allows them to move onto the acquirers code of conduct, without delivering a formal offer letter. They are generally emailed to the new employee by the employee's manager. We are making every effort to get input and data from all groups about how to increase our productivity while retaining our superior service. We appreciate your courtesy in addressing all your concerns to your immediate manager. We hope this article gave you some insight into writing a new employee welcome letter that starts teams off on the right foot. The more specific you can be about these, the better. All else will follow; Cultivate raving fans; Pursue mastery; Work together. Dear [client]: We are pleased to announce our forthcoming merger with ABC & Co. The following are some examples of key values your organization might believe in. Is it because the companys technologies are complimentary? Addressee Address City, State Zip. We do not anticipate any early retirement programs or severance options in connection with this acquisition. Nobody knows everything; a culture of openness and continual learning is a tenet of successful businesses. Developing and delivering offer letters during a deal is a detailed and time-consuming process for HR teams, but there are things teams can do before a deal to prepare, for the offer letter process. Most of our divisions will experience very little, if any, change in their day-to-day operations. Copyright 2023 WorkTango. For example, if you are merging with an organization that uses a different vendor from you, for the exact same business need, you will need to notify this vendor of the transaction so they can prepare for how this could impact their business. It is a great way of showing that you care about your new employees and that you are excited about having them on board. Before you announce the news of the merger and acquisition to the affected employees, you need to have a solid human resources plan in place so that your employees have a road map for moving forward. A complex merger or acquisition can take several months - even years - to be completed successfully, so your organizations M&A communication plan will be different from any other company. Will reinforce all of us employees dont have the opportunity ahead in role! Letter to a new job that they want to receive a culture of openness and learning! 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